3 days ago

Finance Programmes Officer

Medair

  • Work region
  • Sector
  • Employment type
  • Position

Role & Responsibilities


Responsible for providing financial support to a Country Programme assigned to his/her care. Contribute to the development of Country Programmes strategy by providing financial sustainability, risk and private fund analysis to support informed decision making. Responsible for reviewing project budgets and preparing donor budget templates. They are looking at the global Country budget structure and creating various scenarios analysis on funding for the planned actions. The incumbent advises Programmes on fund management methodology, structure and on best ways to optimize use of resources.


 


Project Overview


Medair Headquarters (HQ) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and HQ staff.


 


Workplace          


Medair HQ, Lausanne, Switzerland


 


Starting Date / Initial Contract Details


August 2017. Full time, open-ended contract

Finance Programmes Officer

Role Responsibilities
Responsible for providing financial support to a Country Programme assigned to his/her care. Contribute to the development of Country Programmes strategy by providing financial sustainability risk and private fund analysis to support informed decision making. Responsible for reviewing project budgets and preparing donor budget templates. They are looking at the global Country budget structure and creating various scenarios analysis on funding for the planned actions. The incumbent advises Programmes on fund management methodology structure and on best ways to optimize use of resources.

Project Overview
Medair Headquarters HQ provides operational guidance for country programmes along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices we are also responsible for promoting the work of Medair to the world to raise and manage the funds needed to run our life-saving and sustaining programmes and to recruit international and HQ staff.

Workplace
Medair HQ Lausanne Switzerland

Starting Date/Initial Contract Details
August 2017. Full time open-ended contract Finance Programmes Officer Key Activity Areas
Country Programmes Strategy

Contribute to the development of Country Programmes strategy by providing financial sustainability risk and private fund analysis to support informed decision making.

Budgeting


Contribute to the budgeting process for new donor proposal and for the annual base budgets exercise.
Prepare project proposal budget in the donor template and the related financial annexes.
Prepare budget revision and provide donors with more details on proposals budgeting as required.



Monitoring Analysis


Analyse projects and grants.
Update Grant Management tool with additions or changes in projects.
Coordinate the preparation of cash flow projection for donor grants with inputs from field and logistics.



Field Expenses Coding Control

Responsible for reviewing field expenses coding before posting into the accounting software.
Coordinate the implementation of ldquo Field Connect rdquo ndash field expenses portal entry ndash and provide support in the set-up and day-to-day usage.
Check of bank and safe balances. Check of closing and starting balances for each account.

Reporting


Prepare Interim and final financial reports to various donors according to the time schedule set in the signed grant contracts following donor financial guidelines.
Submit financial reports together with related cash request if due to donors.
Liaise with donor finance staffs for donor queries related to financial aspect of a signed donor grant.



Auditing

Contribute to the coordination of donor audits at HQ and provide necessary guidance to the field.

Support Coordination Training


Provides continuous support to Field Finance and Programmes staff on finance related topics.
Provides staff going to field location with budgeting and funding training.



Grant Management


Be in charge of the overall grant management for the donor grants related to the Country Programmes.
Prepare and monitor grant coverage for the country projects.
Prepare reports and analysis on Grant coverage private fund needs and other as required.



Team Spiritual Life


Reflect the values of Medair with team members local staff beneficiaries and external contacts.
Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team including team devotions prayers and words of encouragement.
Encouraged to join and contribute to Medair's international programmes and HQ prayer network.




This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

Degree in Finance Accounting or combination of accounting studies and relevant experience.
Swiss degrees ldquo CFC Employé/e de Commerce rdquo degree in accounting sector with 3 years relevant bookkeeping experience or ldquo Brevet Fédéral rdquo in Accountability.
Strong working knowledge of English spoken and written .
Working knowledge of French spoken and written an asset.


Experience/Competencies

Minimum of two years accounting/bookkeeping experience preferably in the NGO sector.
Grant budgeting/reporting experience and previous work experience with NGO overseas desirable.
Able to analyse financial data. Independent project management skills desirable.
Advanced skills with Microsoft Office especially Excel and good understanding of user application of accounting software packages.
Organised able to prioritise and meet deadlines efficient use of time.
Flexible resilient able to perform in stressful situations.


Working Conditions

Swiss or eligible EU citizens or those with a valid work permit for Switzerland can apply.
This is a HQ based position in Lausanne Switzerland with up to 6 weeks per year field visits.


Application Process
Before you apply please ensure you are fully aware of the
a Medair organisational values.
b Profiles sought for International Headquarters staff.
c Benefits Package provided for International Headquarters staff.
To apply then
a go to our Current Vacancies page
b and apply for this vacancy or another position that matches your profile
Please do not make multiple applications. We will not review email applications. Only English-language applications/CVs will be reviewed.

Chemin du Croset 9 1024 Ecublens