2 days ago

Logistics Coordinator (Coordinateur Logistique)

Medair

  • Work region
  • Sector
  • Employment type
  • Position

Role & Responsibilities


You are responsible for the efficient coordination and management of all processes & training. You carry responsibility for the logistics adherence of our policies as well as audit findings response and implementation.


 


Project Overview


Medair Headquarters (HQ) provides operational guidance for country programmes, along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices, we are also responsible for promoting the work of Medair to the world, to raise and manage the funds needed to run our life-saving and sustaining programmes, and to recruit international and HQ staff.


 


Workplace          


Medair HQ, Lausanne, Switzerland, with up to 20% field visits.


 


Starting Date / Initial Contract Details


As soon as possible. Full time, open-ended contract.

Logistics Coordinator (Coordinateur Logistique)

Role Responsibilities
You are responsible for the efficient coordination and management of all processes training. You carry responsibility for the logistics adherence of our policies as well as audit findings response and implementation.

Project Overview
Medair Headquarters HQ provides operational guidance for country programmes along with both technical and compassionate support for our relief workers. Within our headquarters and affiliate offices we are also responsible for promoting the work of Medair to the world to raise and manage the funds needed to run our life-saving and sustaining programmes and to recruit international and HQ staff.

Workplace
Medair HQ Lausanne Switzerland with up to 20% field visits.

Starting Date/Initial Contract Details
As soon as possible. Full time open-ended contract. Logistics Coordinator Coordinateur Logistique Key Activity Areas
Audit Compliance

Act as audit expert within logistics to receive the audit findings develop corrective action plans implement solutions from HQ to field with the support of the process expert within the team.
Support field location during audit and provide expertise to the field logisticians.
Coordinates the audit work between functions and act as a key audit expert within the team.
Ensuring policies and procedures are developed and kept up-to-date.
Ensure compliance to our policies are understood applied and checked across all field locations.
Support the deployment and training of new tools/processes and ensure they are in place at field level.
Support the BPE business process expert in their area of responsibilities and improvements related to audit findings and support the development deployment of new tools/process update in the field.
Provide recommendations to the Logistics manager for procedural or policy changes to enhance procurement effectiveness internal controls or cost efficiencies.
Lead staff meetings to ensure and promote planning for and responsiveness to program needs improvement in understanding of policy and procedures across the procurement team and the development of a motivated and cohesive team.
Provide constructive support to other departments to ensure compliance with logistics policies.
Follow-up with field location after field visits on action plans and improvement points.
Follow developments and changes in donor procedures and communicate them to the team.

Training Implementation

Own the HQ logistics training module as well as the development implementation of a new logistics field training package for all locations in partnership with the Country Directors.
Develop clear referential for logistics online as a central database for all future logistician in the field
Owns the yearly logistics workshop organisation and content .


Logistics Emergency Response

Support the coordination of logistics emergency response as well as the emergency kit procurements in order to be fully equipped deployable all year round.

Team Leader

Act as a team leader for the HQ procurement facilities travel International procurement team within logistics.
Provide feedback through regular performance evaluations-semi-annual review.
Provide constructive feedback and counsel on appropriate career paths and professional development.
Coach and equip the team to succeed in their daily duties as well as their specific process responsibilities.

Team Spiritual Life

Reflect the values of Medair with staff beneficiaries and external contacts.
Work and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team including team devotions prayers and words of encouragement.
Encouraged to join and contribute to Medair's international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

Professional qualification in logistics or training in Supply Chain Management Business Management or a related field.
Strong working knowledge of English spoken and written .


Experience/Competencies

Minimum three-year relevant logistics and management experience.
Experience of logistics in a cross-cultural challenging environment.
Processes and procedures understanding and implementations Specifically procurement .
Audit experience in the field of logistics especially related to procurement .
Strong minded person with entrepreneurial skills to drive improvements. Strong leadership.
Experience with digital supply chain management solution ERP .
Knowledge of Humanitarian Essentials Sphere and HAP Standards.
Advanced planning coordination assessment analytical and problem-solving skills.
Able to oversee multiple tasks prioritise and delegate. Able to work independently and take initiatives.
Ability to communicate effectively with programme teams and be able to represent Medair.

Working Conditions

Swiss or eligible EU citizens or those with a valid work permit for Switzerland can apply.
For more senior/technical roles some other nationalities may be eligible to apply.

Application Process
Before you apply please ensure you are fully aware of the
a Medair organisational values.
b Profiles sought for International Headquarters staff.
c Benefits Package provided for International Headquarters staff.
To apply then
a go to our Current Vacancies page
b and apply for this vacancy or another position that matches your profile
Please do not make multiple applications. We will not review email applications.
Only English-language applications/CVs will be reviewed.

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