The European Academy of Allergy and Clinical Immunology (EAACI) is a non-profit organisation active in the field of allergic and immunologic diseases such as asthma, rhinitis, eczema, occupational allergy, food and drug allergy and anaphylaxis.
EAACI was founded in 1956 in Florence and has become the largest medical association in Europe in the field of allergy and clinical immunology. It includes over 10,000 members from 122 countries, as well as over 60 national and international member societies.
The EAACI is a non-profit organisation based in Zurich, Switzerland, with an operational and international team of ten employees.
With immediate effect we are looking for a highly motivated and team-oriented
Congress & Events Officer (m/f)
The Congress & Events Officer is responsible for preparing, maintaining and reporting of the annual congress budget, compliance and planning as well as the coordination of all aspects of the congress related meetings inclusive networking events. In addition, the Officer will closely collaborate with PCOs, DMCs and local suppliers. The Officer reports directly to the Congress and Events Manager, works closely with the teams of Education, Marketing & Communications and Public Relations as well as with other stakeholders in our matrix organisation.
Management of the annual congress contract and invoices
Negotiations with partners (PCOs and DMCs) and suppliers
Responsible for organising of all congress related meetings and networking events
Setting up planning, coordination and monitoring of the exhibition floor services (poster area, pop-up restaurants)
Managing the session room allocation
Handling of local suppliers (venue, catering), in-house constructions, signage, security, hostess, cleaning and first aid
Bachelor’s degree in Business Administration preferably with specialisation in Congress & Event Management or equivalent
Minimum 3 years of professional experience in congress & event planning and execution with over 1’000 attendees
Strong in project management, excellent organisational and coordination skills, ability to manage multiple projects at the same time across a calendar of events
Excellent budget management skills and good understanding of budgetary process
Experience in working with exhibitors, suppliers and sponsors
Experience in working in an international/multicultural environment as well as in a professional medical society/association, non-profit organisation, pharmaceutical company or related suppliers
Experience in congress compliance and is desirable
Experience in congress digital transformation is an asset
Willingness to participate in weekend assignments at international meetings, events and congresses
Excellent oral and written communication in English, any other European language is an asset
This position is based in Zurich headquarters and offers an exciting opportunity to further develop your skills in a dynamic and fast-paced environment.
If you feel you meet the requirements, please send us your cover letter, complete CV (incl. track record), visual references and possible date of entry latest by 22 January 2018 to:
Herr Dr. Peter Walther
Hagenholzstrasse 111, 3rd Floor